PTA Constitution
All Souls Catholic Primary School PTA, Coventry
1. Name
The name of the Association is All Souls’ Catholic Primary School PTA (Parent
Teacher Association)
2. Objects
To advance the education of the pupils of the school by providing and assisting
in the provision of facilities for education at the school, and to further these
objects the PTA may:
a. Foster more extensive relationships between the staff, parents and others
associated with the school; and
b. Engage in activities which support the school and benefit the pupils
attending it.
3. Limitation of the purposes of the Association
Nothing in these rules shall permit the Association, or any of its Committees to
interfere in the administration or management of the school.
4. Membership
All members of staff, the governing body and parents or guardians of children
attending the school shall automatically become members. Other people with
an interest in furthering the objects of the Association may apply for
membership, and be admitted at the discretion of the Committee.
5. Officers and Annual General Meeting
a. Headteacher shall be honorary president of the association. School will assign a member of senior leadership as School PTA liaison, to assist with school communications, planning and any required approvals. No on site activity to be arranged without Headteacher permission.
b. The other Officers shall be the Chair, Vice-Chair, Secretary, and Treasurer, to
be elected annually at the Annual General Meeting. In special circumstances
officers may be co-opted until the next AGM. No one of these Officers can
continue to hold one office for more than three years but is eligible for election
to another post. After one year has elapsed, a person is eligible to serve for upto three years in a previous post. If a vacancy remains unfilled at the time of the
first meeting of the Committee elected at the Annual General Meeting, the
Committee may, at their discretion invite the retiring Officer to serve, even
though that person has already served for three years or more in that position.
c. The Annual General Meeting shall be held in the Autumn term and 14 days
notice of this meeting shall be sent to all members. A quorum shall comprise of
10. A special General Meeting may be called at the written request of a minimum
of 10 members at the Committee’s discretion. 14 days notice shall be given of
any Special General meeting to all members of the Association.
6. Committees
a. The management of the Association shall be in the hands of the Association
Committee, consisting of the Chair, Vice-Chair, Secretary, and Treasurer together
with a maximum of 25 other members. All Committee members must be elected
at the Annual General Meeting. In special circumstances committee members
may be co-opted until the next AGM.
b. .8 members of the Committee shall constitute a quorum.
c. The Committee may appoint subcommittees, and shall prescribe their
function, provided that any business shall be reported to the Committee as soon
as possible, and provided that no subcommittee shall spend funds of the
Association otherwise than in accordance with a budget agreed by the
Committee.
7. Finance
Bank accounts shall be operated in the name of the Association.
a. The Association has power to accept donations, subscriptions or otherwise
raise funds for the purpose of the Association, to the extent that such activity
should not include permanent trading.
b. Cheques shall be signed by two Officers
c. The accounts shall be kept by the Treasurer. Counting of money collected at events will take place immediately after conclusion by Treasurer and committee members only, with no other individuals having access to collected cash.
d. All money collected at events to be counted, amount recorded and signed for by two officers after each event. Cash to be stored safely and banked at first possible opportunity by an officer. Paying in slip to be collected and verified by the treasurer, before being filed and stored with PTA financial records.
e. Two Officers, can agree in writing, a spend of up to £500 outside of a PTA
meeting. However where possible all expenditure to be agreed at a PTA Meeting.
Any expenditure agreed by the Officers outside a Meeting, should be declared
at the next Meeting so that it can be minuted.
8. Amendments
No alteration to this Constitution may be made except at the Annual General
Meeting or at a Special General Meeting called for the purpose. No amendments
or alterations shall be made without the prior written consent of the Charity
Commissioners to Clauses 2, 8 and 9, and no amendment shall be made which
could cause the Association to cease to be a charity at law. Alterations to the
Constitution shall receive the assent of two thirds of the members present, and
voting at an AGM or Special General Meeting.
9. Dissolution
The Association may be dissolved by a resolution presented at a Special General
Meeting called for this purpose. The resolution must have the assent of two
thirds of those present and voting. Such resolution may give instructions for the
disposal of any assets remaining after satisfying any outstanding debts and
liabilities. These assets shall not be distributed among the members of the
Association, but will be given to the school, or in the event of a school closure,
to the School to which the majority of the children in the closing School will go,
in any manner which is exclusively charitable at law. If effect cannot be given to
this provision, then the assets may be given for some other charitable purpose.
Date Approved 05/02/2025 with 8 members present.
